Position overview
We love coffee and we're looking for a professional, who is passionate about making a good cup of coffee, and cares about the customers they're serving. If this is also your career goal, then welcome to PJ's Coffee Vietnam, we've been waiting!
As an operations intern, you will be assisting other senior team members in a multitude of activities, ranging from sales and marketing to employee engagement and development.
Working office: TRG International Office, 145-147 Nguyen Co Thach Street, An Loi Dong Ward, Thu Duc City, HCMC or working virtually under permission of Manager
Please note: This is an unpaid internship and the interns are required to start immediately.
What does a successful Operations Intern look like?
This internship is customisable to best fit your career goal. You can choose to dedicate yourself to a specific role of desire.
Your responsibilities include but are not limited to:
a) Supply Chain
Planning:
Support to conduct monthly forecast maintenance.
Propose and implement solutions to improve demand forecast accuracy.
Consider forecast and inventory to suggest purchasing.
Procurement:
Research and evaluate prospective suppliers.
Document and assist with the purchasing process.
Maintain and update supplier information such as qualifications, delivery times, product ranges, etc.
Warehousing & Distribution:
Ensure daily warehouse activity is aligned with the SOPs.
Ensure stock movements are recorded accurately.
Prepare goods for transfer requests from stores, events, and e-commerce channels.
Document work processes, suggest periodic process improvement
b) Sales Catering
Create and manage documents required for the events
Create new procedures (if needed) for organizing events
Manage escalated on-site issues
Coordinate and integrate all other operations within an event
Work with other departments to ensure that all operational requirements of the events are fulfilled.
Resolve escalated participants' enquiries regarding the events.
Assist with setting up and tear down of events
Input event PL and Check SCM
Find new prospects, consult customers to close the deals
Manage the cost of consumable materials in each event to ensure the target margin.
Document work processes, suggest periodic process improvement
c) Sales
Plan monthly sales and give recommendations
Work with external partners (food delivery platforms, ecommerce marketplaces, suppliers) to update menus, pricing, product information, etc.
Conduct market research to find and connect PJ's with potential business partner(s).
Assist in planning and execution of promotions to drive sales potential
Document work processes, suggest periodic process improvement
d) Marketing
Conduct content planning and execute F&B events/promotions/ campaigns.
Research and curate informative and engaging content for website, blog, social channels
Provide support for the design team with photography
Plan and write content on channels; respond to customer comments and messages on social platforms
Coordinate with the Sales team to unify monthly and quarterly promotions and campaign schemes.
Review performance on social channels and suggest solutions for improvement periodically.
Document work processes, suggest periodic process improvement
e) Design
Collaborate with the Marketing team to generate engaging F&B contents
Design posts, edit short videos or gifs for social networks
Take photos for social posts
Design POSM (Point of Sales Material) for PJ's Coffee
Document work processes, suggest periodic process improvement
f) HR
Assist and propose improvements for Barista and Intern recruitment
Research and design training courses
Organise and facilitate employee engagement activities
Document work processes, suggest periodic process improvement
What's in it for you?
Modern, green, and open office space with lounge areas, spacious lunchroom, free covered / secure motorbike parking
Working with our Diverse and Inclusive TRG community with colleagues WFA from across the globe
Strong culture to support your learning and development and growth
Multiple (12+) networking / collaboration / learning / training events each month
Training and certification support
Free access to our library (1000+ books), multiple online training portals/ universities/ academies
What you need
A willingness to learn and grow
Knowledge in F&B industry and/ or customer service
A genuine passion for coffee and delighting customers
Well-organised, detail and result-oriented, and able to multitask
A proactive and adaptive team player
Proficient in various computer software such as Microsoft Office Suite, inventory management, order fulfilment, etc.
Comfortable with speaking and writing in English
APPLY HERE